Off Campus Elective Registration

Away Rotations:

For students looking to apply for an elective as a visiting student, we recommend that you review each program’s website well in advance of your planned participation as each school has specific application processes and deadlines.

All external electives MUST be four weeks in duration; electives less than four weeks must be approved by the Deans for Students.

Required Documents for Registration:

Final approval of external electives will be granted only when completed forms have been submitted.

Final registration of an external elective will be completed once the student provides an official acceptance notification from the Host Medical School to the Office of the Registrar.

Please submit the following:

• The Personalized Career Plan for External Elective Form​ for ​EACH ​elective you are applying for
• Elective Course descriptions for each elective
• Host Schools Paper Application
• Other required supporting documentation that the Office of the Registrar does not have on file (i.e. Immunization Records, Step Score Report, Personal Statement, etc.)

VSLO:

Students will receive a message from the AAMC ​Visiting Student Learning Opportunities (VSLO) regarding login and password instructions. We recommend that you frequently view the VSLO website for step-by-step online tutorials and other helpful resources​ such as the Student Handout, Quick Start Guide, Document Upload Guide, and a PowerPoint presentation of the Student Software.

Once you have completed your profile and submitted a VSLO online application, the Registrar’s Office will be notified that a pending VSLO application needs to be verified and/or released. Once the Registrar’s Office receives the required documents for approval, your transcript will be uploaded, your information will be verified, and your application will be released to the Host School. The Host School will notify you via email of their decision.

In addition to submitting the VSLO online application, students will need to submit the following documents to the Registrar’s Office BEFORE verifying and releasing the application to the Host School:

• The Personalized Career Plan for External Elective Form for EACH elective you are applying for
• Elective Course descriptions for each elective

If accepted to an away elective, you must send your acceptance email for ​EACH ​elective in order to receive credit and to maintain your enrollment status at Einstein while attending your external elective.

Evalution

It is the student’s responsibility to ensure that the External Elective Clinical Grade Evaluation Form is submitted to the Office of Registrar for each elective completed off-campus within 4 weeks of completion.

We understand that scheduling electives can be overwhelming at times and the key is planning well in advance. We hope you find this information helpful as you plan the remainder of your fourth-year schedules. Please feel free to contact the Registrar's Office at Einstein-MDregistrar@einsteinmed.edu, or call 718-430-2102 or stop by our office in Belfer Room 210.