The Office of Grant Support (OGS) provides pre-award administrative assistance to the entire Albert Einstein College of Medicine community. Our goal is to enable faculty scholars to submit competitive grant proposals and to successfully manage all subsequent non-financial responsibilities of the award, resubmission, and renewal processes.

The OGS can assist with:

  • Funding opportunity identification
  • Proposal guidelines (e.g. eligibility, forms, institutional data)
  • NIH policies, procedures, and jargon
  • Grantsmanship
  • Awards Committee nominations (for limited submission programs)
  • Required registrations for electronic application submissions
  • Use of Cayuse 424/SP (electronic grant application resource)
  • Submission of Non-competing applications/Just-in-Time/Supplemental Materials
  • Communications with grant-making agencies

Grants Corners

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Grad Student Corner

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PI Lounge

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DA Toolkit
DA Toolkit

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Grant Lifecycle

The grants lifecycle is split into two sections, commonly known as Pre-Award (or proposal phase) and Post-Award (or award phase).

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Flash News

Weekly NIH Funding Opportunities and Notices – 2023

January 19, January 26, February 2, and February 9

NIH Notice for eRA commons ID validation change from warning to error

To All Research Administrators,

The NIH salary cap has been increased from $212,100 to $221,900 effective January 1, 2024Guidance on Salary Limitation for Grants and Cooperative Agreements FY 2024.

The new salary cap of $221,900 should now be used, when appropriate, for all new and non-competing proposals to federal agencies that mandate the NIH cap.

For awarded federal grants and contracts, the $221,900 salary cap should be applied to all existing grants. However, we do not want to create a disruptive process.  Therefore, at your earliest convenience, please process an EPAF with the new salary cap for the next pay period.

Attached is the updated salary cap template.

Grant.gov upcoming Maintenance: February 17-19, 2024

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Foreign Components:

The Office of Grant Support (OGS) and Research Finance (RF) have been in collaboration to address the changing landscape and compliance requirements related to the establishment of planned federal foreign subawards. This is in response to NOT-OD-23-182.

As many of you are aware, NOT-OD-23-182, outlines the terms and requirements that all prime and subsites must agree to establish a subaward. As an institution, Albert Einstein College of Medicine must implement new procedures to ensure compliance at time of application and award.

Pre-Award changes for all grant applications with foreign components:

  1. During proposal planning when PIs, department administrators and study teams are communicating concerning the required sub documents (ie. Budget, budget justification, F&A agreement, signed SOI, etc.) they will need to share that a Letter of Support (LOS) is also required for submission. This letter must be signed by both the foreign site PI and their institutional official. The letter will also need to include specific language that will meet the compliance requirement. The required language to provide the subsite is below:

    We confirm that all appropriate programmatic and administrative personnel involved in this application are aware of the prime awarding agency’s policies, agree to accept the obligation to comply with award terms, conditions, and certifications, and are prepared to establish the necessary inter-institutional agreement consistent with those policies.

    As outlined in NOT-OD-23-182, we will provide access to copies of all lab notebooks, all data, and all documentation that support the research outcomes to the primary recipient no less than once per year, in alignment with the timing requirements for Research Progress Report submission.

    This language must appear in the letter of support (LOS) and the LOS must also be included in the application.

  2. OGS will be utilizing the “Flag” feature of Cayuse to identify all proposals that have a foreign component. This flag can also be utilized by the department administrators when they create the proposals. The flag is “Grant with Foreign Component.” This information will be helpful in our metrics and reporting but has no impact on the application.

Post-Award changes for all awards with foreign components:

  1. Amendments on current foreign agreements will be modified and sent out to all Foreign Subs for signatures
  2. Attestations to the PI in accordance with revised policy and requirements will be sent and tracked.
  3. Revision of Outgoing subcontract template to foreign subcontractors.

The Grants.gov Program Management Office (PMO) schedules system-wide software releases to bring its users new features and fixes. During these releases, downtime will be scheduled to deploy new enhancements. The PMO also performs scheduled maintenance on its databases and Websites in order to provide enhanced IT security and increased network reliability. The Grants.gov Calendar lists anticipated dates for both system-wide enhancements and scheduled downtimes for system maintenance.

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  • For NIH submissions: In the SF424RR, page 2, #14, the Division should be: Albert Einstein College of Medicine. We have new instructions from the eRA commons helpdesk that this is needed in order for the PI Department to populate in eRA Commons and the NIH RePORTER.
  • Proposal Central submissions: Select Indranil Basu as Grants Officer (Signing Official, Authorized Institution Official Representative), Suzanne Locke as Fiscal Officer and Janis Paradiso as Technology Transfer Officer.
  • OGS is organizing an in-person Cayuse training session for the DAs on a monthly basis in the library training room. This small group hands-on training session is by invitation only. Please send your email request to OGS@einsteinmed.edu if you would like to participate.
  • For awarded continuations of incoming subcontracts, foundations, associations, and industry projects, it is no longer required to create an SP proposal record. The RF Award set up template will be revised to ask for the Cayuse project number (A23-XXXX). The RF Award Set-up team will proceed with their review and inputting the award in Cayuse SP & Banner. This does NOT include NIH RPPRs and non-NIH continuations where submission to the sponsor is needed after OGS review.
  • Please use the revised PI Certification form if the PIs choose not to certify the proposal directly in Cayuse SP.


Message from the Director

Hello all and Happy New Year!

In this January edition of our OGS newsletter, I am pleased to officially introduce myself to the administrative and research communities of Albert Einstein College of Medicine.

My name is Morgan “Caitlin” McKenna (please call me Caitlin), and I have joined the Office of Grant Support (OGS) as the new Director as of January 2nd.

I bring to Einstein more than 15 years of experience working in highly collaborative and complex research institutions across New York City including Columbia University, Weill Cornell Medicine and most recently Memorial Sloan Kettering Cancer Center. I have extensive experience in the full life cycle of grants, and I look forward to applying this expertise here at Einstein.

In the short time that I have been in my new role, I have been very impressed by the openness to cross unit collaboration and the genuine welcome I have received from so many individuals across the institution. I look forward to meeting and working with many more of you!

In the next few weeks, I will be scheduling time to meet with departments, faculty and administrators across the institution. I look forward to hearing how OGS can optimize our support and meet the needs of both the research and administrative communities.

Please do not hesitate to reach out to OGS for all your research administrative related inquiries. We look forward to continuing to provide a high level of support for your applications as well as clear updates on sponsor requirements and guidance to maximize funding success!

I look forward to our active collaborations in 2024!

M. Caitlin McKenna

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Office of Grant Support
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