SAM.gov and SAM Background Checks
Occasionally during the JIT and RPPR stages Einstein receives notifications from NIH to verify if one of our investigators is not barred from receiving Federal funds. OGS will contact the PI based on the GMS request and send the screenshot of the name provided. We must confirm that the name of the person that appears in the SAM exclusion list is not the same person at Einstein.
To verify this, please follow these steps:
- Go to https://sam.gov/SAM/.
- On the Home page, click on “Entity Information”.
- Click on “Advanced Search”.
- Under “Select Domain”, click on “Exclusions”, select the Excluded Individual drop down arrow.
- Enter the individual’s first and last name and social security number (SSN) and click on “Add Individual”.
- The “Search Results” screen will appear. If there is no match, “No matches found” will be displayed. If there is a match, the results for the matching person(s) will be displayed. Determine if this is the same person that we have here at Einstein.
Then, the PI must email OGS justifying why he/she is not the same person that appears in the SAM exclusion list (For ex: different middle name or residence). Here is an example of a required form from HRSA.
Lastly, OGS will review the PI email or form and notify the sponsor of the findings.
Note: If OGS cannot verify through SAM, we must contact Einstein Human Resources to complete a full background check. This will delay the JIT or RPPR process.